Charge entry is the process of translating coded clinical documentation into billable line items assigning the correct dollar value to each CPT/HCPCS code based on your fee schedule, payer contract, and place of service. It’s a small step with outsized consequences: a single transposed code, missed modifier, or mismatched fee schedule at this stage cascades into denials, underpayments, and AR aging weeks later.
Because charge entry sits directly between coding and claims submission, accuracy here determines whether your practice gets paid the first time or spends staff hours reworking denials. At Viaante, our charge entry teams work in lockstep with coding to catch discrepancies before a claim ever reaches the payer not after it bounces back.
We support multi-specialty charge entry across radiology, cardiology, orthopedics, DME, behavioral health, and 25+ other specialties, each with its own fee schedule nuances, modifier rules, and payer-specific edits.
Our Charge Entry Services include
Data Capture
Comparison and Mapping the Physician Charges
Capturing Patient Demography Data
Data Audit
Submission of Claims
Viaante's Numbers Speak
Healthcare transactions annually
Million+
Annual Provider Credentialing
+
Provider Specialties
+
AR collections
$
Million+
Charge Entries
+
Demo Entries
+
Payment Postings
+
Platforms Expertise
Viaante value proposition
Get paid, more and faster
Have the most time-consuming, costly medical billing work done for you.
Get full clarity and visibility into your practice to make better decisions.
Benefit from the most up-to-date payer intelligence.
What Our Clients Say
A leading medical billing company in US
We began working with Viaante since 2017 and ever since then they have become a beneficial component, we have developed a strong working relationship.
A Leading Revenue Cycle Management and Billing Company
Love working with Viaante. Great results and great communication. Consistently delivered quality outputs over the years. Look forward to continuing working with you.
A leading provider of Revenue Cycle Management services
Greatly appreciate the way Viaante's team handles the project. We are more than pleased with the way the project has turned out. Looking forward to work on more and more projects together. Thanks for the incredible work you guys have been doing!
Leading radiology and diagnostic center in West coast
We have been working with Viaante Business Solutions and we have been completely satisfied. The team is always there to provide support when needed.
Leading medical facility in US
This team has always been a delight to work with. I couldn’t be happier to work with Viaante. They have always maintained quality and TAT.!
Benefits of partnering with Viaante
Improved Productivity and Accuracy
Stepwise Auditing
Timely filing of claims
Use of latest and updated software technology
Quick turnaround time
Decrease in denial rates
You ask, we answer
Charge entry is the medical billing step where coded services (CPT/HCPCS codes) are converted into dollar-value line items on a claim, based on the provider’s fee schedule and the patient’s insurance plan. It happens after coding and before claims submission, and it directly determines what a payer is billed and ultimately what a practice collects.
The charge entry process includes capturing charges from source documentation, comparing them against coded records and the fee schedule, verifying patient demographics and insurance details, auditing entries for errors, and submitting clean claims to the payer. Each step is designed to catch discrepancies before they become denials.
Turnaround time depends on documentation volume and specialty complexity, but standard charge entry is completed within 24–48 hours of receiving encounter data. High-volume or multi-location practices can request same-day batch processing for time-sensitive claims.
Outsourcing charge entry removes a time-consuming, error-prone administrative burden from in-house staff while improving first-pass claim accuracy. Viaante’s charge entry teams are trained across 290+ specialties and 13+ EHR/PM platforms, follow a stepwise audit process before submission, and are backed by measurable accuracy and turnaround benchmarks not just service promises.
Ready to Reduce Denials at the Source?
Accurate charge entry is the first line of defense against claim denials and AR delays. Talk to our team about how Viaante's charge entry specialists can improve your first-pass claim accuracy.